PARTICIPATION RULES AND REGULATIONS FOR DECOR FEST 2025
Here are the rules for participating in Decor Fest in Ahmedabad from February 27 to March 2, 2025. All participants must adhere to them.
The Exhibition Space Booking Form Should be duly filled and signed by an authorized person along with the company seal. Approval of participation and exhibits will be the sole discretion of the organizers.
Organizers’ Rights:
In the event of violation of any rules, organizers will have the right to close down the stall
of the exhibitor and risk the party to exit from the show.
The Organizers reserve the right to change the venue and date of the exhibition in case of
unavoidable circumstances without prior notice.
The Organizers reserve the right to rearrange the floor plan or any part thereof
at any point of time without prior notice.
Payment Terms:
All Payments for participation must be made to Kevin Publication Private Limited
Exhibitors will get Certificate of participation for the stall space only after
100% advance
payment
is made.
Stall Designing:
The height of the stall should not be more than 11 feet with Fascia. All stall owners will be
required to get their designs approved by Kevin Publication Pvt. Ltd.
Exhibitors are free to appoint their own exhibition stall fabricator but should ensure that they comply with the rules and regulations of the exhibition and organizers.
Stall designers will be required to pay Cheque in the form of deposit
before taking the possession of the stall. The amount will be refunded after the completion of exhibition.
Rs. 20,000 Upto 30 Sq. mtrs Stall
Rs. 40,000 Upto 60 Sq. mtrs Stall
Exhibitors will be required to finish designing of their stalls along with product displays
from 24thFebruary at 09.00 A.M. to 7.00 P.M. on 26
thFebruary, 2025. During the
construction and dismantling period, aisles in the exhibition halls must not be obstructed
with packing materials, construction materials or debris.
If the Fabrication of stall is continued on After 7.00 P.M. 26
thFebruary, 2025 the
deposit will not be refunded.
Possession of Space:
Possession will be given after 10:00 am on
24
thFebruary, 2025
to Bare Space Holders. Possession of Shell Scheme - Octanorm stalls Holders will be handed over only after 10:00 am on
26
thFebruary, 2025.
The possession of stall will be handed over only if the organizers have received full
payments. Organizers will provide a possession letter to all the exhibitors. It will be
mandatory for all exhibitors to be present at the time of taking possession.
Operation of Stalls:
All stalls must open at least half an hour
before the exhibition and shall remain open till half an hour after exhibition timings on each day.
No stall should remain unattended during the exhibition hours. Organizers will not be responsible for any loss / damage to the exhibitors in absence of any authorized personnel of the exhibitor.
Exhibitors need to ensure that the exhibition area occupied is neat and clean and
any storage
material is not stored inside the exhibition area.
The Organizers will not provide any
storage facilities for packing cases, surplus materials or other property of the Exhibitor.
Stall Handover:
Stall will have to be vacant latest by 6.00 A.M. on 3rd March, 2025.
If the stall area is not vacanted after 6.00 A.M. on 3rdMarch, 2025 the deposit
will not be refunded and is been count as Penalty fees.
Insurance:
The exhibitor assumes the entire responsibility and liability for losses, damages and claims to
the exhibitor's displays, equipment and other property brought into the premises of the
exhibition area and shall indemnify and hold harmless the organizers as well as the owners of
the exhibition venue and their agents and employees.
The exhibitors will be required to take an Insurance against all ascertainable risks from
transportation of goods and removal of goods.
Exhibitors are also advised to take third party cover for construction period, fair period and
dismantling period against any risk and liabilities.
Organizer will not be responsible for any claim.
Service Agencies:
Service agencies like security, cleaning, catering etc. empaneled with organizers will only
be allowed to provide services to exhibitors.
Other agencies will not be allowed to enter/operate in the exhibition.
Other services and facilities:
The participation charges for rental of stall space for the exhibition days
(Only For
Octonorm Stall) (Shell Scheme)
covers 2 chairs, carpet, 1 table, 1 dustbin, 5 AMP Plug Socket & 3 Spot
Light per 9 Sq. mtr.
Additional requirement such as special electric connection, lighting and additional furniture
can be made available to the exhibitors at an additional cost with advance request and
payments.
The exhibitors will be required to inform the organizers for the above
by 15
thFebruary,
2025 by a written confirmation or an email on info@decorfest.in.
The charges for the above shall also be paid by the concerned exhibitor.
No separate storage facilities shall be provided. All supporters are required to
make their own arrangement towards the same.
Entry/Exit:
Entry into exhibition will be on the basis of Entry Passes issued by the organizer.
Entry of vehicles in exhibition area will not be permitted during exhibition hours and other
hours specified separately.
Exit passes will be necessary for exhibits / materials to be taken out of
Exhibition Ground.
Cancellation of Stall:
On Cancellation of the Stall, Amount will not be refunded to the Exhibitor; it will remain
credited with us after deducting Cancellation Fees and carried forward to the Next
Exhibition.
The cancellation fees will be deducted on the basis of the date as follows
On or before 25thDecember, 2024 25 % + GST
On or before 25thJanuary, 2025 50 % + GST
Disputes:
Disputes, if any, arising out of unresolved matters between exhibitor and organizer shall
be settled by arbitration in accordance with the Arbitration and Conciliation Act 1996.
All legal disputes are subject to Ahmedabad Jurisdiction.
Sponsorship:
Promotional Activities through newspaper and influencer will be included as per availability, final decision will be made by the organizer.
City hoarding will be displayed for maximum of 7 days during set up and on-going exhibition. The position of the hoardings in the city will be decided by the organizer.
Position of venue banners will be decided by the organizer.
Ad on visitor bags will appear on one side, covering the full area as one full ad.
Sponsor video will be displayed on the LED screen in rotation, depending on the available slots and the number of videos being shown. Client must provide video clips as per the organizer's requirements/guidelines.
All designs must be submitted by clients according to the organizer's requirements/guidelines.
